If you don't want to turn off the chat completely, but want to limit who participants can send messages to, use the Chat Panel.
Rename themselves in the Participant panel.Hosts and co-hosts of a Zoom meeting will have a Security button that gives them quick access to some commonly used features for managing meeting attendance and privileges, including the ability to:
Arrive early and get set up. Test your audio and video before participants arrive.In your Zoom account settings, you can enable a feature that will highlight guest participants in orange in the Participants Panel. "Guest" participants are people who join your Zoom meeting without signing in using valid Tufts credentials. To prevent this from happening in your meetings, disable the feature in your Zoom account settings. Disable virtual backgrounds. By default, Tufts Zoom users can use still images and videos as virtual backgrounds.It is recommended that you leave this setting disabled. By default at Tufts, Zoom account settings are configured so that the ability for removed participants to rejoin meetings is turned off. Prevent removed participants from rejoining.This will prevent participants from using Zoom’s annotations features during your meeting. If you don’t need to annotate your shared content in Zoom, disable the annotation feature in your Zoom account settings. You can disable this feature in your Zoom account settings if you are worried about inappropriate content being shared. In-meeting file transfer is possible through the Chat Panel. Configure your Zoom account settings. Sign in to and select Settings in the left-hand menu.To find your Host Key, log in to and select Profile in the left-hand menu. without logging in to Zoom with your Tufts credentials), the Host Key can be used to claim the host role. Know your Host Key. If you schedule a meeting and then accidentally join it as a participant (i.e.PowerPoint presentations, videos, etc.). More information about audio/video options and sharing content can be found in the Zoom user guide.Įncourage participants get comfortable with Zoom by trying out a test meeting.
Use a Zoom test meeting to get comfortable with connecting your audio/video and sharing content (e.g.
If the meeting needs to be recorded, set it up to start recording automatically once it starts. Tip: Recording your Zoom meeting to the cloud.ĭownload the Zoom desktop app and use it! Directions for how to download the desktop app and sign in with your Tufts credentials can be found here.
Registration approval can be done automatically or manually!Ĭonsider enabling the Waiting Room feature to help you manage who can get in to your meeting and when. Is the meeting open to the public? Or is participation voluntary? Consider using the Registration feature so that people have to provide information about themselves before they are given access to meeting info. students, faculty, and staff)? Consider using the "Require authentication to join" option and restricting the meeting to Tufts University. Will all of your participants be from Tufts University (i.e. These people can be invited to the meeting and given special privileges using the Alternative Hosts field.Īlternate Hosts are also be a good idea if you might be late or unable to run the meeting. Use a unique Meeting ID rather than your Personal Room.Ĭonsider having one or more people who you trust serve as co-hosts for the meeting to help you manage things. Schedule your meeting in advance, with security in mind. See the page on Scheduling a Meeting, including suggestions regarding scheduling more secure meetings.